Privacy Policy

This Privacy Policy has been compiled to better serve those who are concerned with how their personal information is being used by our company. Personal Information means information about an identifiable individual. Please read our Privacy Policy carefully to get a clear understanding of how we collect, use, protect, or otherwise handle your personal information.

This Privacy Policy applies to information that we collect about you when you:

• Use our websites, www.sonosim.com and all other sites on the sonosim.com domain
• Use our services, such as the SonoSim SonoSimulator software application, SonoSim LiveScan, My SonoSim Dashboard, and all other SonoSim offerings
• Voluntarily provide us with contact information during online or in-person interactions

What personal information do we collect or is provided to SonoSim by you?

• E-commerce Site Information: When registering or ordering services through our online store on our site, as appropriate, you may be asked to provide personal information that identifies you, such as your name, mailing address, email address, and your credit card number.
• Marketing & Sales Interactions (on- and off-line): On our website, online event registrations, newsletter subscriptions, contact us forms, at industry events or in-person visits, individuals may voluntarily provide personal information to receive more information on our services, including personal and work information, such as name, place of employment, email address, phone number, and professional title.
• Analytics Information: Data specific to your internet connection, including your IP address, operating system, browser type, the equipment you use to access our software and websites, and usage details.
• Location Information: Using the IP address that you use to connect to SonoSim services and offerings, we may determine the approximate location of your device to calculate how many users utilize our Services from certain geographic regions.

How long do we store your information?

Website data, analytics, and location information are stored by SonoSim until removal is requested.

All backups of this information are retained for a 3 month period. Backups older than this retention period are deleted from SonoSim systems.

When do we collect information?

We collect information from you when you register on our site, place an order, or fill out a contact form on our site. We may also collect information when you choose to opt-in to emails, newsletters, social media channels, or other forms of communication. In addition to digital sources, we may also collect consumer-provided contact information during in-person meetings, such as trade shows, conferences, workshops, and site visits. 

We also collect usage information associated with SonoSim provided services.

How do we use your information?

We may use the information we collect from you when you register, make a purchase, sign up for our newsletter, respond to a survey or marketing communication, interact with the website, request information about our services through a contact form, and/or use certain site features in the following ways:

• Improve our website in order to better serve you.
• Recognize you when you return to our website.
• Estimate our number of users and usage patterns over time.
• Provide better service in responding to your customer service requests.
• Process your transactions, fulfill your orders, and manage the services we provide.
• Send periodic emails regarding your order and the services we provide.
• Send you marketing and promotional communications regarding SonoSim services.

How do we protect visitor information?

Your personal information is contained in secured networks and is only accessible by a limited number of SonoSim personnel who have special access rights to such systems, and are required to keep the information confidential. Access to these information systems is logged for us to be able to verify that no unauthorized access has occurred. In addition, all sensitive/credit card information you supply is encrypted via Secure Socket Layer (SSL) technology.

We implement a variety of security measures to maintain the safety of personal information when a user places an order, or enters, submits, or accesses their information, but we make no assurances about our ability to prevent any loss, misuse or alteration of your personal information.

All transactions are processed through a gateway provider and no financial information is stored or processed on our servers.

Do we use ‘cookies’?

Yes. Cookies are small files that a site or its service provider transfers to your computer’s hard drive through your Web browser (if you allow) that enables the site’s or service provider’s systems to recognize your browser and capture and remember certain information. For instance, we use cookies to help us remember and process the items in your shopping cart. They are also used to help us understand your preferences based on previous or current site activity, which enables us to provide you with improved services. We also use cookies to help us compile aggregate data about site traffic and site interaction so that we can offer better site experiences and tools in the future. We may also use trusted third party services that track this information on our behalf.

You can choose to have your computer warn you each time a cookie is being sent, or you can choose to turn off all cookies. You do this through your browser (e.g., Google Chrome) settings. Each browser is a little different, so look at your browser’s Help menu to learn the correct way to modify your cookies.

If you turn off cookies, some features might be disabled that make your site experience more efficient. Additionally, turning off cookies might impede how some of our services function, such as remembering shopping cart items, store sorting preference, and/or other website user preferences. However, you can still place orders over the telephone by contacting customer service

Sharing Information

We do not sell your personally identifiable information to outside parties. We do not include or offer third party products or services on our website.

We share information about you in the limited circumstances spelled out below and with appropriate safeguards on your privacy:

• Subsidiaries, Employees, and Independent Contractors: We may disclose information about you to SonoSim subsidiaries, employees, and/or independent contractors that need to know the information in order to help us provide our Services or to process the information on our behalf. We require our subsidiaries, employees, and independent contractors to adhere to SonoSim’s Privacy Policy.
• Third Party Vendors: We may share information about you with third party vendors who require it in order to provide their services. This group includes vendors that help us provide our Services to you, those that assist us with our marketing efforts, those that help us understand and enhance our services, and those who may need information to provide technical or other support services to you.
• Third Party Websites: Our website may contain links to other websites. If you choose to visit other websites, we are not responsible for the privacy practices or content of those other websites, and it is your responsibility to review the privacy policies at those websites to confirm you understand and agree with their policies.
• Business Sale or Reorganization: Over time, we may buy new businesses or sell our business. Accordingly, personal information associated with any accounts or services of the business being purchased or sold will be reviewed as part of the due diligence process and subsequently transferred as a business asset to the new business owner. We may also transfer personal information as part of a corporate reorganization or other change in corporate control.
• Legal Requests: we may disclose personally identifiable information if required by law or to comply with legal process, to protect our rights or property, or to enforce our Terms of Service.

Third Parties

SonoSim uses third party vendors and hosting partners to provide you with our services. See SonoSim’s Subprocessors for the third parties we use.

How does our site handle "Do Not Track" signals?

We do not honor, do not track signals and may track, plant cookies, or use advertising regardless of whether a Do Not Track (DNT) browser mechanism is in place or not.

Does our site allow third party behavioral tracking?

In order to better serve you with advertisements for services, we may allow third party behavioral tracking with trusted partners. You may opt-out of third party behavioral tracking by disabling cookies while visiting this site.

COPPA (Children Online Privacy Protection Act)

SonoSim does not specifically market to children under 13. If we learn or have reason to believe that a user of our website is under age 13, we will promptly delete any personal information from that user’s account.

California Online Privacy Protection Act Compliance

Because we value your privacy we have taken the necessary precautions to be in compliance with the California Online Privacy Protection Act. We therefore will not distribute your personal information to outside parties without your consent.

Fair Information Practices

The Fair Information Practices Principles form the backbone of privacy law in the United States and the concepts they include have played a significant role in the development of data protection laws around the globe. In accordance with Fair Information Practices, should a data breach occur, we will notify the affected users via email and/or via in-site notification within 7 business days.

CAN-SPAM Act

The CAN-SPAM Act is a law that sets the rules for commercial email, establishes requirements for commercial messages, gives recipients the right to have emails stopped from being sent to them, and spells out tough penalties for violations.

We collect your email address in order to:

• Send order information, respond to inquiries, and/or other requests or questions.
• Process orders and to send information and updates pertaining to orders.
• Potentially send you additional information related to your product and/or service.
• Market to our mailing list or continue to send emails to our clients after the original transaction has occurred.

To be in accordance with CAN-SPAM we agree to the following:

• NOT use false, or misleading subjects or email addresses.
• Identify the message as an advertisement in some reasonable way.
• Include the physical address of our business or site headquarters.
• Monitor third party email marketing services for compliance, if one is used.
• Honor opt-out/unsubscribe requests quickly.
• Allow users to unsubscribe by using the link at the bottom of each email.

If at any time you would like to unsubscribe from receiving future emails, you can either

• Follow the instructions at the bottom of each email.
• Send an email to marketing@sonosim.com with the subject line “Unsubscribe”.

Your Rights

If you are located in certain countries, including those that fall under the scope of the European General Data Protection Regulation (AKA the “GDPR”), data protection laws give you rights with respect to your personal data, subject to any exemptions provided by the law, including the rights to:

• Request access to your personal data;
• Request rectification of inaccuracies in your personal data;
• Request deletion of your personal data;
• Object to our use and processing of your personal data;
• Request that we limit our use and processing of your personal data; and
• Request portability of your personal data.

We can provide the personal data that we retain upon request. You may also request that we correct any inaccurate data and/or remove all personal information that we store about you by contacting us as indicated below. If you would like to contact us about any of your user rights, scroll down to the Contacting Us section.

EU individuals also have the right to make a complaint to a government supervisory authority.

Contacting Us

If there are any questions or concerns regarding this Privacy Policy you may contact us using the information below.

SonoSim, Inc.
1738 Berkeley St
Santa Monica, CA, 90404
United States

security@sonosim.com

Updates and Changes

SonoSim may change, update or modify this policy from time to time. Substantial changes will be communicated through in-product communications or as required by applicable law. Upon making changes, the “Last Updated Date” will be modified to reflect when those changes were made effective. The updated Privacy Policy supersedes all prior Privacy Policies.